How to Remove Teams Meeting from Outlook Invite

How to Remove Teams Meeting from Outlook Invite
Photo by Dimitri Karastelev / Unsplash

Outlook is one of the most efficient and straightforward platforms for scheduling online meetings.

Nevertheless, it might add online meetings on Microsoft Teams to Outlook meeting requests by default, which is something that some of us don’t find helpful.

This guide will show you all the details you need to learn how to remove Teams Meeting from Outlook invites quickly by following quick steps.

Why is Outlook Automatically Adding Teams Meeting?

By default, Microsoft Outlook adds a Microsoft Teams meeting invite from each Outlook Calendar invite sent.

This Outlook-Teams Integration is useful if you want to host Outlook Calendar invites in Microsoft Teams, but if this is not your goal, then you should change the settings to prevent this from happening.

Fortunately, you can access the Settings options and disable Teams Meeting invites when creating a new meeting.

Note: Once a meeting is created with a Teams meeting, you cannot remove it in Outlook, Outlook Web Access, or Teams. You must either cancel the invite and re-create it, or add a note to the invite instructing your attendees to ignore the Join Teams Meeting link.

3 Reasons to Disable Microsoft Teams Meetings Invites

As mentioned above, some users will find the integration between the Outlook App and the Microsoft Teams app pretty useful, but this will not always be the case.

Therefore, these are three reasons why you might want to disable automatic Microsoft Teams Meeting Link invites from Outlook:

  1. Your team is not meeting online: if you don’t want to host online meetings, then it makes no sense for Outlook to generate new Teams Meetings links. Offline events hosted in person do not require you to send Teams invites to anyone.
  2. You are using another online meeting platform: Microsoft Teams is not the online platform to host online meetings - you might want to host a Zoom meeting instead, for example.
  3. You want to get rid of Microsoft Teams notifications: getting Teams invites for every Outlook event you schedule is surely annoying - remove Teams meetings from Outlook, and the notifications will certainly go away.

How to Remove Teams Meeting from Outlook Invite

There are three different ways to remove Teams Meeting from all your Outlook invites.

The process consists of disabling Teams invites from every Outlook meeting invite you send. It is possible to do this from the Outlook website, desktop client, or Microsoft Office 365 website. Read further to check all the details you need to know about this process.

1. Remove Teams Meeting from Outlook Desktop Client

If you are using the Outlook desktop app to send invites, these are the steps you need to follow:

  1. Open the Outlook Client and click “File” at the top left corner of the screen.
  2. Go to Options, and select Calendar Tab.
  3. A new window will open - here, look for “Calendar Options.”
  4. You will see a button next to a drop-down menu that says “Add Online Meeting to All Events” - click on it.
  5. Simply click on the box next to the “Add Online Meeting to All Meetings” button to unmark it. Since the box is now deselected, Teams will not send more invites when you create Outlook events. Click “Ok” to save the changes.
In some versions of Outlook, this may be under Outlook Settings Calendar
Uncheck the box to stop adding Teams meetings to every event

If you use Outlook’s website to send meeting invites, then this is how you remove a Teams Meeting Link:

  1. Log into your Microsoft Outlook account on a web browser.
  2. Search for the Calendar icon and click on it.
  3. Select “New Event” and then click on “More Options.”
  4. Look for the “Teams Meeting” information button and toggle it off.
  5. Set up the meeting parameters, and send the Outlook invite. If the Teams Meeting button was toggled off prior to this, then no Teams Meetings Link will be generated.
You can toggle a Teams meeting on or off by adjusting the toggle labelled "Teams meeting"

If you wish to make this change permanent:

  1. Click the Settings Icon in the top right corner of Outlook Web Access
  2. Click View all Outlook Settings in the bottom of the pane that opens
  3. Click Calendar
  4. Click Events and Invitations
  5. Deselect the option “Add Online Meeting to All Meetings”
  6. Click Save to save your changes. This will make the change permanently to all new meetings you create
You can permanently prevent Teams links from being added automatically by unchecking "Add online meeting to all meetings"

3. Remove Teams Meetings from Microsoft Office for the Web

Lastly, you can also remove Teams Meetings from the official Microsoft Office website like this:

  1. Go to the Microsoft 365 website and log into the platform using your credentials.
  2. Select Outlook from the left-hand side icons group, and then go to Settings.
  3. Click on “View All Outlook Settings.”
  4. Go to the “Events and Invitations” tab.
  5. Finally, look for the “Add Online Meeting to All Meetings” button and unclick it - the box should be unmarked. Save the changes, and you should be all set.

Wrapping Up: How Does Removing Teams Meetings from Outlook Invites Work?

Although Microsoft Teams is a great solution for businesses that want to stay connected, Teams invites are not always necessary when setting up a new meeting on Outlook.

Let’s go through a quick summary of the steps to follow to prevent and remove Teams meetings from Outlook Meeting invites:

  1. Log in to your Outlook or Microsoft 365 account via your preferred platform (desktop or website).
  2. Look for Outlook settings, and locate the settings related to Events and Invitations.
  3. Unmark the default “Teams Meetings” settings - this lets Outlook know that you don’t wish to generate Teams invite links when setting up a simple Outlook calendar invite.

From now on, Outlook and Teams invites will not be generated simultaneously.